Advanced Project Management Tools

Using Bitrix24 to Run a Daily Scrum Meeting

Contemporary project management is willing to offer a whole plethora of frameworks and methodologies, including Scrum, Agile, Waterfall, Kanban, or Lean. It doesn't matter which one you choose for your project, Bitrix24 is here to support you. 

As a part of the Agile methodology, Scrum framework implies that the team works in "sprints", short periods of time that last no longer than 30 days (usually it's two weeks). A daily Scrum meeting is held every morning in the same room to confirm that the sprint is going smoothly and everyone is on the same page. During these sessions, team members report to each other and the Scrum master about their progress by discussing three major points:

• What they accomplished yesterday

• What are their plans for today

• What obstacles they have to address and how to do it better.

Daily Scrum meetings are all about efficiency and routine. It lasts no longer than 15 minutes, no team member speaks twice, and if you're late, then it's your fault. This approach requires software that provides uninterrupted communication flow, multiple task managing instruments, and automated planning/scheduling tools. Not every program offers that. But Bitrix24 is ready to cover all aspects of your daily Scrum meeting to make it truly efficient.

6 million organizations already use Bitrix24 software to successfully manage any daily Scrum meeting. You can register and join this community of happy teams now with a few clicks.

Bitrix24 standard package of solutions for daily Scrum meetings is free. But if you're looking for enhanced capabilities, you should check premium offers or additional features. On the Bitrix24 pricing page you can find the available plans and choose the one that suits the approach of your sales department the most.

Do not miss the excellent opportunity to gain free access to Bitrix24 Professional ($2400 per year). All you need to do is share this page with your friends on Facebook or Twitter with the hashtag #bitrix24 and see if the odds are in your favor.

Task Management Solutions

Daily Scrum meeting means checking on the team's performance and changing the tasks' status from "to be done" to "done". Bitrix24 presents a wide range of tools to accommodate this process.

• You can form task sequences and dependencies or decide to follow the progress with the checklist.

• Use Gantt chart or Kanban board for the advanced representation of your team's current status. Plus, in case you have something even more specific in mind, you can create a template (e.g. "sprint/Scrum board") that will suit your needs the most.

• You can track the exact amount of time each developer spent on the assigned tasks and compare it with the resources, figures, and time limits that were initially set up, regardless of the method you select to follow up on the team's progress.

• Bitrix24 interface allows creating and editing tasks right during the daily Scrum meeting. Add a new task to your planner, assign roles and access rights (creator, person in charge, assistant, and observer), determine time limits, and due to synchronization, everyone involved will be able to start working. If it's a task that already exists, then adjust the parameters, the system will display the changes for everyone to whom it might be relevant.

• Due to the event's routine nature, automated notifications, reminders, shared calendars, and group announcements become valuable features that serve to keep your teammates in-sync and prepared.

• The application also allows making notes and scheduling meetings dedicated to the tasks that turned out to be too complex to address within such a short time period.

Communication Tools

Some people follow a misconception that a daily Scrum meeting is designed to let everyone on the team report to the Scrum master. Yet, this notion can be misleading because the real purpose of this gathering is to help team members to keep up with each other's work, discuss important issues, assist in resolving challenging issues and contribute to achieving a common goal. Therefore, Bitrix24 communication & collaboration instruments can be easily applied to:

• Share your thoughts, initiate discussions, and gather feedback via chats, video/audio calls, and conference

• Show support through likes, comments, badges of approval

• Send documents, access knowledge database or storage, grant permissions to obtain sensitive information

• Invite Product owners or Stakeholders if you want them to participate as observers/supervisors.

Manage Your Daily Scrum Meetings Everywhere with Desktop and Mobile Solutions

• Windows/Mac

• Android/iOS.

Learn More About Bitrix24 and Run Your Scrum Meetings Productively

With our detailed and thorough manuals, you will never get lost and confused because it offers solutions to every problem that might occur. If you want to get visual confirmation of Bitrix24's efficiency, usability, and functionality, visit the YouTube channel of our knowledgeable team. In addition, advanced users might appreciate our self-hosted editions developed for companies that prefer to run the applications on their servers and have code access to modify the software.